Cloud accounting
Run the money side of your business in one place. Send invoices and estimates, track bills and expenses, import bank statements and reconcile them, and see where you stand with a profit and loss, balance sheet and cash flow report.
In every plan. Free can view your books; recording needs a paid plan. An alternative to QuickBooks, Xero.
Create invoices and estimates with discounts, tax and attachments, then email them with a PDF attached. Turn an accepted estimate into an invoice in one step.
Customers sign in with an emailed link to see their invoices and statement and download PDFs. Every invoice you send has its own link to view it.
Enter bills from vendors, pay them, and keep purchase orders and vendor credits in the same place. Expenses keep their receipts and can go through approval.
Load a statement from your bank as CSV, OFX or QFX. Categorise each line or match it to a payment or expense you already recorded, then reconcile the account against the statement.
Every transaction posts to a double-entry ledger, so your reports always agree. See profit and loss on a cash or accrual basis, a balance sheet and a cash flow statement.
Add employees, enter hours and run payroll. Books works out US federal and state withholding, Social Security and Medicare for each pay run and produces pay stubs.
Books is in every plan. On Free you can set up a company and look around; recording transactions needs a paid plan.
| Limit | Free $0 | Personal $10/mo | Pro $18/mo | Family $25/mo | Business Starter $10/mo per seat | Business Standard $18/mo per seat | Business Plus $25/mo per seat |
|---|---|---|---|---|---|---|---|
| Record transactions | Not included | Included | Included | Included | Included | Included | Included |
| View your books and reports | Included | Included | Included | Included | Included | Included | Included |
| Company setup and settings | Included | Included | Included | Included | Included | Included | Included |
| Payroll | Not included | Included | Included | Included | Included | Included | Included |
Free $0
Personal $10/mo
Pro $18/mo
Family $25/mo
Business Starter $10/mo per seat
Business Standard $18/mo per seat
Business Plus $25/mo per seat
If a paid plan ends, your books stay readable for 90 days so you can run reports and export your data.
Compare plansSocial Security numbers and direct-deposit bank numbers are encrypted before they are stored. Only the last four digits are ever shown again.
Close the books up to a date and transactions on or before it can no longer be changed, so the figures you reported don't move.
Customers reach the portal through single-purpose links sent to the email address on their customer record. They only ever see their own invoices.
Not yet. Customers can view and download their invoices and statements online, and you record payments in Books when they arrive by bank transfer, cheque, card or cash.
Not yet. Download a statement from your bank as CSV, OFX or QFX and import it. Books then helps you categorise, match and reconcile each line.
Each company keeps its books in one base currency, which you choose when you set it up. Invoicing in other currencies with exchange rates isn't available yet.
No. Books calculates each pay run, produces pay stubs and lists the tax filings that come due. You pay your employees and file with the tax authorities yourself, then mark each filing as filed.
You can set up a company, choose your settings and look around. Creating invoices, bills, expenses and other transactions needs a paid plan. See Pricing for the plans.
Yes. You can create several companies and switch between them; each has its own customers, accounts and numbering. You can also invite colleagues or your accountant to a company.
Books is in every Motaware plan. Set up your company in a few minutes and start invoicing on a paid plan.